Transition Nelson

Steering Committee Minutes 05 Jan 2010

Meeting Chair: Shawn Tasker         Location: Firehall         Time: 7:00 to 9:00 pm

Present: Andre, Bill, Marty, Dale, Erica, Simon, Tara and Shawn

Minutes from last meeting: Bill adopts, Marty 2nds

New business

1.     Coordinating Group’s (formally known as the Steering Committee) structure:

Documents written by Paula and Nathan regarding “Project Based

Organization” acknowledged but not covered in their absence. A general

“go-around” discussion was held regarding peoples perspectives on a Coordinating Group. No voting ensued. Possible relationships between a new Coordinating Group and Projects Groups were briefly discussed but not defined. The following expressed interest in being on the new Coordinating Group: Dale, Tara, Shawn,  and Andre. Bill, Marty and Erica to remain until new members recruited.

Motion to recruit new members via the participant’s mail out – passed.

2. Holding Coordinating Group’s membership for fixed (or flexible) terms i.e. 6 months

Motion to commitments of a minimum of three months – passed.

3. Setting a standing chair over a term with no other committee or project involvement.

Discussed and left until a full Coordinating Group is in place.

Old Business

1. Project model status:

Motion to adopt project model for new initiatives – passed.

2. Function of Coordinating Group:

Motion to adopt TT wiki definitions for the primary functions of a new Coordinating Group with the following amendments:

- Remove references to paid positions, add accountability management policy for all TN project groups and design set of questions to be asked of new projects before TN attachment to project is approved. Tara asked to consolidate Coordinating Group and Project Group functions based on TT wiki, Erica’s questions and the above amendments – agreed.

3.     Committee structure:

Discussion regarding traditional committee structures having a 3 month minimum commitment, standing chairs, terms and quorum.

Other business of priority

1. Fire Hall:

Contract has been resigned by Julia and Tara

2. City Liaison role clarification:

Re email correspondence with Donna (city Liaison) and partnership committees. Response in email from Dale agreed to be sufficient.

3. Status of Society application and insurance for forthcoming events:

Society status received and insurance applications going ahead. (Hooray Dale!)

4. Request for the Imagine logo to be added to webpage:

A general reiteration that it is the responsibility of projects and committees to assign internal people to learn required skills in order to use website effectively.

Erica and Simon to discuss other changes for Imagine event.

5. Coop Radio “Nelson After 9” waterfront show, request for participant.

Motion to enter discussions with questions rather than opinion, Russell to be asked to represent TN. Andre agrees to ask Russell if he can do this.

6. Earth Day Committee request from Earth Matters and Ecosociety.

Shawn and Marty to attend meeting 06 of Jan 09

Project and committee reports (time allowing)

Partnership committee/project:

Date to be set for first meeting within two weeks with a request for members

Action items

Dale:  Mail out list of projects and committees that are recruiting to participants.

Simon and Erica: Liaison concerning imagine and website

Shawn and Marty: attend meeting for Earth day.

Bill: inquire to Russell about Coop program.

All: consider questions for project approval.